Crystal Vida PARTICIPATION POLICY
1. Terms of service
CRYSTAL VIDA LLC lists what is included on our trips on the Crystal Vida website booking page. Please be advised that items including airfare, gratuity, travel insurance and alcohol are not included.
To reserve your spot on one of our trips, please complete this Participation Policy and make a non-refundable deposit specific to your trip.
Payment can be made through our site. Final balances are due no later than 90 days before the departure date of the trip. If final payment is not received by 90 days prior to departure, CRYSTAL VIDA LLC reserves the right to cancel your reservation and accept new reservations for your space. In this case, your deposit will be forfeited. If you do not think you can pay in time please contact us via email. For bookings made less than 90 days prior to departure, the entire trip cost must be paid at time of booking.
4. Cancellation policy
If you wish to cancel your retreat, you must notify CRYSTAL VIDA LLC in writing. Once we have received your notice, cancellation fees take effect subject to the following terms, based on the date we receive your written notification: More than 90 days prior to departure: $1000 deposit forfeited • Between 60-90 days prior to departure: 50% of trip cost forfeited • Less than 60 days prior to departure: 100% of trip cost forfeited • Any amount forfeited, which has not already been paid by you to CRYSTAL VIDA LLC will be recovered from you by CRYSTAL VIDA LLC as a debt due and payable. • Your trip is transferable should you provide an alternate Participant at the same fare.
5. Changes/Trip Cancellations
CRYSTAL VIDA LLC reserves the right to make any changes deemed necessary by our team, trip leaders, teachers or partners. In the rare case of a cancellation on the part of CRYSTAL VIDA LLC we will offer a transfer to another trip or a full refund of your funds. CRYSTAL VIDA LLC is not responsible for any expenses or damages incurred as a result of trip cancellation including preparation costs, airline tickets, travel documents or other expenses. CRYSTAL VIDA LLC reserves the right to cancel any trip prior to departure in the event that there are too few people booked, in which case you will be given a full refund of any and all payments made to CRYSTAL VIDA LLC You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport and airline taxes).
Occasionally, changes may have to be made (e.g., yoga teacher, class times or other arrangements), which we reserve the right to do at any time. If your accommodation has to be changed, we will do our utmost to provide accommodation of a similar rating. If a significant change becomes necessary, we will inform you as soon as reasonably possible if there is time before your departure.
If you have a problem during your retreat, please inform the organizer immediately and he/she will endeavor to put things right. Please note that we cannot be responsible for the individual behavior of any group member or other guest sharing your accommodation.
7. Travel Health Insurance
Travel Health Insurance with emergency evacuation coverage is Mandatory. CRYSTAL VIDA LLC requires each trip member to purchase individual travel health insurance for their trip.
8. Travel Insurance
We highly recommend that you add “cancel for any reason” to your policy. Although normal trip cancellation will cover you for illness or injury, or for a travel companion’s illness, injury or death, it is limited to these. With “cancel for any reason” you will receive a percentage (usually 75%-100%) of all pre-paid costs. With this coverage, no matter what arises, you will be covered.
We suggest this policy from Travel Guard or similar:
9. Travel Documents and It is the responsibility of each Participant to ensure your travel documents meet the criteria for each country:
Useful Links: U.S. citizens: https://travel.state.gov/content/passports/en/country.html
Travelers from other countries: Please check your country’s state department website for visa requirements or visit: http://www.imigrasi.go.id/ It is your responsibility to purchase correct immunizations. Please contact your nearest travel clinic for the latest requirements.
10. Acknowledgment of Risks – Assumption of Responsibility
Although CRYSTAL VIDA LLC has taken reasonable steps to ensure safety, I acknowledge that this activity has risks, including certain risks which cannot be eliminated without destroying the unique character of this activity. The same elements that contribute to the unique character of this activity can cause loss or damage to the Participant including accidental injury, illness, or in extreme cases, permanent trauma, disability or death and also can cause damage to or loss of property. The following describes some, but not all, of those risks.
Activities vary from trip to trip and may include but are not limited to: hiking, backpacking and climbing in a wide variety of environments including on rock, snow and ice; bicycling on trails and roads with a wide range of surface conditions and traffic volume; rock climbing, horseback riding, climbing on climbing apparatus and ropes courses, using zip-wires and rope swings; white-water rafting, river kayaking, sea-kayaking and canoeing; swimming, snorkeling and surfing; fishing.
CRYSTAL VIDA LLC trips can involve travel to remote places, oftentimes many hours from medical facilities. Transportation, evacuations and medical care can be significantly delayed; communication can be delayed, limited or not available.
Environmental risks and hazards include rapidly moving, deep or cold water; insects, snakes and predators, including large animals; falling and rolling rock; lightning, flash floods and unpredictable forces of nature, including weather which may change to extreme conditions without warning. Possible injuries and illnesses include hypothermia, frostbite, high altitude illnesses, sunburn, heatstroke, dehydration and other mild or serious conditions.
Throughout the trip, participants are responsible for their own safety.
I (the trip participant) acknowledge and understand that CRYSTAL VIDA LLC trips include risks of injury or death to participants. I understand the description above of these risks is not complete and that other unknown or unanticipated risks may result in property loss, injury or death. I agree to assume responsibility for the inherent risks identified herein and those inherent risks not specifically identified. I acknowledge that participation in this activity is purely voluntary, no one is forcing participation and participation is elected with full knowledge of the inherent risks.
I (the trip participant) assume and accept full responsibility for any injury, death, loss of personal property, and expenses suffered as a result of those inherent risks and dangers identified above, and those inherent risks and dangers not specifically identified and as a result of my negligence in participating in this activity.
11. Release and Waiver of Liability
ACKNOWLEDGMENT OF RISK AGREEMENT
I hereby agree to the following terms and conditions:
1.I am participating in yoga classes and other adventures during which I will receive information and instruction about yoga and health. I recognize that yoga and other outdoor activities require physical exertion which may be strenuous and may cause physical injury, and I am fully aware of the risks and hazards involved.
2.I understand that it is my responsibility to consult with a physician prior to, and regarding my participation in yoga classes, and related activities.
3.In consideration of being permitted to participate in yoga classes and other classes, I knowingly, voluntarily, and expressly waive any claim I may have against the instructors, owners, or leaseholders of the building for injuries or damages I may sustain as a result of participating in classes, workshops, or other activities held by CRYSTAL VIDA or any of its affiliates.
I have read the above release and waiver of liability and fully understand its contents. I voluntarily agree to the terms and conditions stated above.
DECLARATION OF HEALTH. By accepting this Participant Agreement, I, the participant, represent that I fully understand that my participation in the yoga program or other activities could be injurious to my health and I voluntarily assume all risks related to such activities.
PERSONAL RELEASE. By agreeing to the terms outlined here and elsewhere on the Crystal Vida website I hereby release and discharge my rights and claims for damages or liabilities that may occur as a result of participation on a CRYSTAL VIDA LLC trip, including but not limited to damages as a result of unexpected occurrences including those from weather, local political situations, wildlife or uncontrollable acts of God, including the risk of death. I release CRYSTAL VIDA LLC including its owners, directors, employees, guides, yoga teachers and partners from liability for personal injury, illness, emotional damage, incurred travel expenses or property damage I may incur as a result of participation on this trip.
For the benefit of everyone on your trip, CRYSTAL VIDA LLC reserves the right to accept or reject any participant at any time without liability, and in the event it determines, in its sole and exclusive discretion, that a participant is disruptive to the harmony of the trip, it may without any obligation to pay a refund or any other amount whatsoever, expel such participant from the trip. CRYSTAL VIDA LLC will carry no responsibility or liability for any participant who leaves the trip prior to its conclusion or for any activity undertaken by any participant which is not included on the trip itinerary.
I HAVE CAREFULLY READ THIS AGREEMENT, WAIVER, AND RELEASE AND FULLY UNDERSTAND ITS CONTENTS. I AM AWARE THAT THIS IS A RELEASE OF LIABILITY AND A CONTRACT BETWEEN CRYSTAL VIDA AND MYSELF AND I SIGN IT OF MY FREE WILL. By signing and/or acknowledging this release, I hereby also waive any right to privacy and unconditionally give my permission to allow my name, likeness or photograph to appear in any CRYSTAL VIDA promotional literature. Which may include, but would not be limited to brochures, fliers, press releases, newspapers, television or any other electronic media.